Outside Continental U.S. (OCONUS) Travel Pricing

Outside Continental U.S. (OCONUS) Travel Pricing

Posted on by Neal Peters

You are preparing to price a contract and you see requirements for labor, Other Direct Costs (ODCs), Direct Materials (DMs), and Subcontractors (Subks). All good, but in ODCs you see requirements for OCONUS travel. At first thought you assume that all you need are quotes for airfare, hotel and per diem, but OCONUS travel brings many additional considerations.
This discussion includes information about pricing OCONUS travel requirements. This will also briefly include how some of those costs are treated. Typically, all proposed travel, typically treated as Other Direct Costs (ODCs) with General & Administrative indirect costs in addition to fee, will include quotes for airfare, hotel and per diem, taken from the GSA website. However, when it comes to OCONUS travel, there are many additional considerations.

When the RFP states that OCONUS travel will be required during the contract, it also includes places of performance which can be used in pricing using information from the Department of State (DoS), which gives guidance on allowances (by location and types of allowances), located at: https://aoprals.state.gov/web920/per_diem.asp. For Alaska, Hawaii and US Territories and Possessions, see https://www.defensetravel.dod.mil/site/perdiemCalc.cfm.

Additional potential costs based on RFP requirements are not always applicable, based on location). The DoS allowances are maximum amounts; these are allowances to help pay for the burden of relocating and not meant to completely compensate for them. The below is for purely OCONUS locations (not including Alaska, Hawaii, and US Territories and Possessions):

  1. Danger pay: based on a percentage of compensation (salary) and location. This can be treated as labor, some companies might treat as an ODC (to control costs).
  2. Hardship pay: based on a percentage of compensation (salary) and location. This can be treated as labor too, some companies might treat as an ODC (to control costs).
  3. Cost of Living Allowance (COLA): based on spendable income (derived from salary and family size) and location. As with Danger and Hardship pay, this can be treated as labor or as an ODC.
  4. Housing Allowance (HOLA): based on family size and location of assignment and treated as an ODC
  5. Education allowance: based on the number of dependents going to school on and off base and treated as an ODC
  6. Additional allowances/costs (non-DoS)
    a. Shipping of personal items: quotes from shipping companies may be used, the employee will need to estimate weight of goods, typically cars are not shipped
    b. Storage in the US: quotes from storage facilities can be used
    c. Rest and recuperation trips: airfare quotes can be used
    d. Security (home): quotes from the security company can be used
    e. Visas, immigration
    f. Tax (corporate and personal)
    g. Repatriation (cost of moving the employee and family back to the US at the end of the contract)
    h. Defense Base Act (DBA) insurance. This is supplemental insurance which is a requirement if the US based employee is going to be working on a US installation. Normally estimated as a unit cost based on the employee’s salary.

Unless solicitation/RFP/RFQ/RPP disallows mark-up on ODCs and travel, typically all ODC costs will include G&A and fee. In some situations, fee is not allowed. Contact us to learn more today!

Unlocking Opportunities: Federal Government Contracts for Small Businesses

Unlocking Opportunities: Federal Government Contracts for Small Businesses

Posted on by Neal Peters

Federal government contracts offer a wealth of opportunities for small businesses to grow and succeed. In this blog, we delve into the specifics of federal contracts designed to support small businesses, providing valuable insights for entrepreneurs seeking to tap into this lucrative market.

1. Understanding Set-Aside Programs

Set-aside programs reserve a portion of federal contracts exclusively for small businesses, including those owned by women, minorities, veterans, and disadvantaged individuals. These programs aim to promote small business participation in government contracting and foster economic growth.

2. Small Business Contracting Goals

The federal government sets annual contracting goals to ensure that a certain percentage of contracts are awarded to small businesses. By meeting or exceeding these goals, government agencies actively support the growth and development of small businesses across various industries.

3. Subcontracting Opportunities

Small businesses can also benefit from subcontracting opportunities within larger federal contracts. Prime contractors often seek subcontractors to fulfill specific requirements, offering small businesses the chance to contribute their expertise and services to government projects.

4. Simplified Acquisition Threshold

The simplified acquisition threshold (SAT) is the maximum dollar amount for purchases made through simplified acquisition procedures, which are less stringent than traditional contracting methods. Small businesses have a competitive advantage in accessing opportunities below the SAT, facilitating faster contract awards and procurement processes.

5. Mentor-Protege Programs

Mentor-protege programs pair experienced government contractors with small businesses to provide guidance, support, and resources for navigating the federal contracting landscape. These programs offer invaluable mentorship and networking opportunities for small businesses looking to thrive in the federal marketplace.

6. Access to Specialized Programs and Certifications

Small businesses can leverage specialized programs and certifications, such as the 8(a) Business Development Program, HUBZone Program, and Service-Disabled Veteran-Owned Small Business (SDVOSB) Program, to gain preferential treatment in federal contracting and access targeted opportunities.

Conclusion: Federal government contracts present a wealth of opportunities for small businesses to thrive and succeed. By understanding the various programs, set-asides, and subcontracting opportunities available, small businesses can strategically position themselves to compete and win contracts in the federal marketplace. Ready to explore federal government contracting opportunities for your small business? Hinz Consulting is here to help. Our team specializes in assisting small businesses navigate the complexities of government contracting, from initial registration to contract award. Contact us today to start your journey toward securing federal contracts and driving business growth!

Frequently Asked Questions About Government Cleaning Contracts

Frequently Asked Questions About Government Cleaning Contracts

Posted on by Neal Peters

Government cleaning contracts involve a range of complexities, from the bidding process to contract compliance. In this FAQ-style blog, we address some of the most common questions about government cleaning contracts to provide clarity and guidance for both cleaning service providers and government agencies.

1. What Is a Government Cleaning Contract?

A cleaning contract is an agreement between a government agency and a cleaning service provider to deliver cleaning and janitorial services for government-owned or leased facilities.

2. How Can I Bid on Government Cleaning Contracts?

Bidding on cleaning contracts typically involves responding to solicitations or requests for proposals (RFPs) issued by government agencies. Interested cleaning companies must submit proposals outlining their qualifications, pricing, and capabilities to be considered for contract award.

3. What Are the Requirements for Government Cleaning Contracts?

Cleaning contracts may have specific requirements regarding service scope, performance standards, pricing structure, insurance coverage, and compliance with regulatory standards. It’s essential to thoroughly review the solicitation documents to understand and meet these requirements.

4. How Are Government Cleaning Contracts Awarded?

Cleaning contracts are awarded through a competitive bidding process, where proposals submitted by cleaning companies are evaluated based on criteria such as price, qualifications, past performance, and compliance with solicitation requirements. The contract is typically awarded to the bidder offering the best value to the government agency.

5. What Are the Benefits of Winning a Government Cleaning Contract?

Winning a cleaning contract offers benefits such as steady revenue streams, expanded business opportunities, enhanced credibility, increased visibility, and professional development. It provides a stable foundation for business growth and success.

6. How Can I Best Prepare for Compliance with Cleaning Contracts?

Compliance with cleaning contracts involves adhering to contract terms, performance standards, regulatory requirements, and reporting obligations outlined in the contract documents. Service providers must maintain transparency, accountability, and quality assurance throughout the contract period.

Conclusion:

Cleaning contracts present valuable opportunities for cleaning service providers to secure stable revenue streams, expand their business, and contribute to public service. By understanding the intricacies of government procurement and addressing common questions about cleaning contracts, businesses can navigate the process effectively and position themselves for success. Need assistance with cleaning contracts? Hinz Consulting is here to help. Our team of experts can guide you through the bidding process, contract compliance, and performance management to maximize your chances of securing and successfully executing cleaning contracts. Contact us today to learn more!

The Benefits of Winning a Government Cleaning Contract

The Benefits of Winning a Government Cleaning Contract

Posted on by Neal Peters

Winning a government cleaning contract can be a game-changer for cleaning service providers, offering a multitude of benefits that extend beyond financial gains. In this blog, we’ll explore the significant advantages of securing a government cleaning contract and how it can positively impact your business.

1. Steady Revenue Streams

Government cleaning contracts typically provide stable and predictable revenue streams for service providers. With long-term agreements in place, winning a government contract ensures a consistent flow of income, offering financial stability and security for your business.

2. Expanded Business Opportunities

Securing a cleaning contract opens doors to new business opportunities and expands your client base. As a government-approved vendor, you may gain access to additional government projects and contracts, further diversifying your revenue sources.

3. Enhanced Credibility and Reputation

Winning a government cleaning contract enhances your credibility and reputation within the industry. Government contracts serve as a testament to your expertise, reliability, and ability to meet stringent quality standards, positioning your business as a trusted provider in the marketplace.

4. Increased Visibility and Brand Exposure

Government contracts provide valuable exposure and visibility for your cleaning business. Being associated with government agencies and facilities elevates your brand’s visibility, attracting potential clients and partners who value credibility and professionalism.

5. Professional Development and Growth

Government cleaning contracts often require service providers to adhere to strict compliance and quality standards, fostering professional development and growth. By meeting and exceeding these standards, your team gains valuable experience and expertise that can be leveraged to pursue future opportunities.

6. Contribution to Public Service

Winning a government cleaning contract allows your business to contribute to public service by ensuring clean and hygienic government facilities. By supporting the smooth operation of government agencies and public spaces, you play a vital role in promoting health, safety, and well-being in the community.

Conclusion:

Securing a government cleaning contract offers numerous benefits for cleaning service providers, ranging from financial stability to enhanced credibility and professional growth. By winning a government contract, your business can unlock new opportunities, expand its reach, and make a meaningful contribution to public service. Ready to reap the benefits of winning a government cleaning contract? Connect with Hinz Consulting, your trusted advisor in government contracting.

Exploring Government Cleaning Contracts

Exploring Government Cleaning Contracts

Posted on by Neal Peters

Government cleaning contracts play a vital role in maintaining cleanliness and hygiene in various government facilities, from office buildings to public spaces. In this blog, we’ll delve into the intricacies of cleaning contracts, exploring what they are, how they function, and why they are essential for both government agencies and cleaning service providers.

Understanding Government Cleaning Contracts

Cleaning contracts are agreements between government agencies and cleaning service providers to deliver cleaning and janitorial services for government-owned or leased facilities. These contracts outline the scope of work, service requirements, pricing, and terms of engagement.

How Do Government Cleaning Contracts Work?

Cleaning contracts typically follow a competitive bidding process, where cleaning companies submit proposals in response to solicitations issued by government agencies. The agency evaluates proposals based on criteria such as price, qualifications, and past performance before awarding the contract to the selected provider.

Significance of Cleaning Contracts

Cleaning contracts play a crucial role in ensuring the cleanliness, safety, and functionality of government facilities. They help maintain a healthy and productive environment for government employees, visitors, and the public while supporting the efficient operation of government operations.

Types of Cleaning Services Covered

Cleaning contracts may include a wide range of cleaning services, such as daily janitorial services, floor maintenance, carpet cleaning, window washing, restroom sanitation, and special cleaning projects as needed.

Compliance and Quality Standards

Cleaning contracts often come with stringent compliance and quality standards to ensure that cleaning services meet government regulations and agency requirements. Service providers must adhere to these standards to maintain the contract and deliver high-quality services consistently.

Contract Management and Oversight

Effective contract management and oversight are essential components of Government Cleaning contracts. Government agencies monitor contract performance, conduct inspections, and address any issues or discrepancies to ensure that cleaning services meet contractual obligations and quality standards.

Conclusion:

Are you a cleaning service provider interested in securing cleaning contracts? Or a government agency seeking reliable cleaning services? Connect with Hinz Consulting, your trusted advisor in government contracting.

Government Contract Advisors: FAQs Answered

Government Contract Advisors: FAQs Answered

Posted on by Neal Peters

Government contract advisors play a crucial role in helping businesses navigate the intricacies of government contracting. Yet, many are unsure about what these advisors do and how they can assist. In this FAQ blog, we’ll address some common questions about advisors to provide clarity and insight into their role and value.

What Are Government Contract Advisors?

Government contract advisors are professionals with expertise in government contracting regulations, procedures, and best practices. They provide strategic guidance and support to businesses seeking to secure and manage government contracts effectively.

What Services Do Government Contract Advisors Offer?

Government contract advisors offer a range of services, including proposal development, compliance assistance, contract negotiation support, market research, subcontracting guidance, and contract performance management.

How Can Advisors Help My Business?

Advisors help businesses navigate the complexities of government contracting, ensuring compliance with regulations, optimizing proposals for success, mitigating risks, and providing strategic insights to maximize opportunities.

Do I Need Advisors If My Business Is Already Experienced in Government Contracting?

Yes, even experienced businesses can benefit from the expertise of advisors. Advisors offer specialized knowledge, strategic guidance, and a fresh perspective that can enhance your approach to government contracting and drive better results.

How Do I Choose the Right Advisor for My Business?

When choosing an advisor, consider factors such as their experience, track record, industry knowledge, and compatibility with your business objectives. Look for advisors who have a proven track record of success and a deep understanding of your industry and target market.

What Are the Costs Associated with Hiring Advisors?

The costs of hiring advisors can vary depending on factors such as the scope of services, the advisor’s experience, and the complexity of your contracting needs. It’s essential to discuss pricing and payment structures upfront to ensure transparency and alignment with your budget.

Conclusion:

Government contract advisors play a vital role in helping businesses navigate the complexities of government contracting and achieve success in securing and managing government contracts. By providing strategic guidance, expertise, and support, these advisors empower businesses to thrive in the competitive government contracting marketplace.

Ready to unlock the benefits of advisors for your business? Connect with Hinz Consulting, your trusted advisor in government contracting.

The Advantages of Government Contract Advisors

The Advantages of Government Contract Advisors

Posted on by Neal Peters

Government contracting offers unparalleled opportunities for businesses, but navigating its complexities requires specialized expertise. This is where government contract advisors step in. In this blog, we’ll delve into the numerous benefits of engaging government contract advisors and how their strategic guidance can elevate your success in the realm of government contracting.

Expert Guidance and Insight

Government contract advisors bring extensive knowledge and experience to the table, offering invaluable insights into the intricacies of government contracting. Their expertise ensures that businesses navigate regulations, procedures, and market dynamics effectively, maximizing their chances of success.

Tailored Strategies for Success

With a deep understanding of your business goals and the government contracting landscape, advisors develop tailored strategies to optimize your approach. From proposal development to contract management, their strategic guidance ensures that your efforts are aligned with your objectives and yield maximum results.

Mitigation of Risks and Compliance Challenges

Government contracts come with inherent risks and compliance challenges. Contract advisors help identify and mitigate these risks, ensuring that your business remains compliant with regulations and avoids potential pitfalls. Their proactive approach safeguards your interests and minimizes legal and financial liabilities.

Enhanced Competitiveness in the Marketplace

By leveraging the expertise of government contract advisors, businesses gain a competitive edge in the marketplace. Advisors help identify opportunities, differentiate your offerings, and position your proposals strategically to stand out among competitors. Their insights and guidance give you a distinct advantage in winning lucrative contracts.

Streamlined Processes and Resource Optimization

Government contract advisors streamline processes and optimize resources, saving your business time and money. From proposal development to contract negotiation, their efficient approach ensures that you allocate resources wisely and focus on activities that yield the highest returns on investment.

Long-Term Relationship Building with Government Agencies

Establishing and maintaining positive relationships with government agencies is crucial for long-term success in government contracting. Contract advisors facilitate relationship building, helping businesses engage with key stakeholders, understand their needs, and position themselves as trusted partners for future opportunities.

Conclusion:

Government contract advisors play a pivotal role in guiding businesses through the complexities of government contracting and unlocking new avenues for growth and success. Their expertise, strategic guidance, and commitment to your success make them invaluable partners in navigating the dynamic world of government contracts.

Ready to harness the benefits of government contract advisors and take your government contracting efforts to new heights? Connect with Hinz Consulting, your trusted advisor in government contracting.

Unlocking Success with Government Contract Advisors

Unlocking Success with Government Contract Advisors

Posted on by Neal Peters

Government contracting presents lucrative opportunities for businesses, but navigating the complex landscape requires expertise and strategic guidance. Enter government contract advisors – seasoned professionals who specialize in helping businesses navigate the intricacies of government contracts. In this blog, we’ll delve into the world of advisors, exploring their role, benefits, and how they can drive your success in government contracting.

What Are Government Contract Advisors?

Government contract advisors are professionals with in-depth knowledge of government contracting regulations, procedures, and best practices. They provide strategic guidance and support to businesses seeking to secure and manage government contracts.

What Services Do Advisors Offer?

Advisors offer a range of services, including:

  • Proposal development and review

  • Compliance assistance

  • Contract negotiation support

  • Market research and opportunity identification

  • Subcontracting guidance

  • Contract performance management

How Can Government Contract Advisors Help Businesses?

Advisors help businesses navigate the complexities of government contracting, ensuring compliance with regulations, optimizing proposals for success, and mitigating risks. They provide strategic insights and tailored solutions to maximize opportunities and drive growth.

What Are the Benefits of Working with Advisors?

Expertise: Advisors bring specialized knowledge and experience to the table, helping businesses navigate the intricacies of government contracting effectively.

Efficiency: By streamlining processes and providing targeted guidance, government contract advisors help businesses save time and resources in pursuing and managing government contracts.

Risk Mitigation: Advisors help businesses identify and mitigate risks associated with government contracts, ensuring compliance and minimizing potential pitfalls.

Competitive Advantage: With the guidance of advisors, businesses can position themselves competitively in the government contracting marketplace, increasing their chances of winning contracts.

Conclusion:

Advisors play a vital role in helping businesses navigate the complexities of government contracting and unlock new growth opportunities. By leveraging their expertise and guidance, businesses can optimize their approach to government contracts and achieve success in this lucrative market.

Ready to take your government contracting efforts to the next level? Connect with Hinz Consulting, your trusted advisor.