Volume 55

Volume 55

Posted on by Neal Peters

In This Week’s Newsletter:

  • Opportunity Spotlight of the Week: Alliant 3 – Unrestricted
  • Four To Follow: Get the lowdown on four interesting pursuits!
  • AI Corner: What Does the Term RAG Model Mean?
Bid_Spotlight

Alliant 3 – Unrestricted

Contact Len: len.miller@hinzconsulting.com

The GSA Contracting Officer issued an amendment to Alliant 3 on December 2. This Governmentwide Acquisition Contract (GWAC) IDIQ has an estimated value of $75 billion. Proposals are due by February 3, 2025 at 4PM EST. Call Hinz Consulting if you need proposal support!

Contact Us

Four to Follow:

NASA SEWP VI: NASA released its fourth batch of Q&A on December 2, which includes 555 responses. The contracting office anticipates releasing additional responses “in the near future” per the update provided in the SEWP VI SAM.gov posting. Will this gift ever be ready to open? Proposals are still currently due January 30, 2025 by 1 PM EST.

Artificial Intelligence and Software at Pace (AIS@P) Multiple Award Task Order Contract (MATOC): The Army Contracting Command (ACC) – Aberdeen Proving Ground (APG) and Program Executive Office Intelligence Electronic Warfare and Sensors (PEO IEW&S) released the RFI Survey Form and the Draft PWS on November 27 with a full Draft RFP planned for release within the next two weeks. Responses to the Draft PWS and RFI survey form are requested soon as ACC-APG/PEO IEW&S are planning for an Industry Day on January 7, 2025. This planned contract vehicle will include two vendor pools: one for Artificial Intelligence/Machine Learning (AI/ML) and one for Software Development.

Controller Training Solutions II (CTS II): The FAA Contracting Office released a RFI/Market Survey via SAM.gov on December 2 for this upcoming recompete currently held by SAIC. This estimated $653M Agency/IDIQ contract is responsible for training of Air Traffic Controllers with work focused in 6 areas: Program Management; Training Support at the FAA Academy and at the ATC Facilities; Training Development, Maintenance, and Revisions; Air Traffic Training Program Support; Administrative Support; and Innovation Support. The RFI/Market Survey package includes the Market Survey Announcement, a draft SOW, and a Questions and Feedback Template for potential offerors to provide useful feedback along with the required Capability Statements. SMALL BUSINESSES TAKE NOTE: This Market Survey response is being used “to determine whether adequate competition exists to set aside the competition among small businesses or a small business socioeconomic category” per the Announcement. The NAICS code for this requirement is 611430: Professional Development Training with a small business size standard of $15M. Responses are due by January 8, 2025 at 10 PM EST. The estimated timeline for the RFP release is sometime in April 2026 but this date is subject to change.

Special Operations Forces Global Logistics Support Services (SOFGLSS): This effort is a recompete of the current GLSS contract held by Lockheed Martin. The new contract has an estimated total value of $12B. SOCOM currently estimates releasing the solicitation in October 2025.

Contact Us

What Does the Term RAG Model Mean?

Contact Josh: josh.thiel@hinzconsulting.com

In the era of AI, understanding different models and techniques is crucial because they shape how we interact with technology and how technology serves us. One such model is the Retrieval-Augmented Generation (RAG) model, which is particularly important because it enhances the accuracy and relevance of AI-generated responses. By knowing how a RAG model works, individuals and businesses can better appreciate the capabilities and limitations of AI, leading to more informed decisions about its use and integration into various applications.

A RAG model combines two powerful techniques to provide more accurate and relevant answers. Imagine you have a huge library of books and documents. When you ask a question, the RAG model first searches through this library to find the most relevant information (this is the “retrieval” part). It then uses this information to generate a detailed and accurate response (this is the “generation” part). This approach helps the AI provide answers that are not only based on its training but also on the most up-to-date and specific information available.

In simpler terms, think of a RAG model as a super-smart assistant. When you ask it something, it doesn’t just rely on what it already knows. Instead, it quickly looks up the best information from a vast collection of sources and then uses that information to give you a well-informed answer. This makes the responses more reliable and tailored to your specific question, much like how a knowledgeable friend would help you by checking the latest facts before giving you advice.

Contact Us

Contact Us

About Hinz Consulting

Hinz Consulting provides services across the full business development cycle:

  • Proposal Consulting
  • AI Services
  • Strategic Pricing
  • Training
  • Capture
  • Competitive Intelligence
  • BD Transformation Consulting
  • Process/Methodology Consulting
  • Tools and Templates
  • Production Services
  • Small Business
Volume 54

Volume 54

Posted on by Neal Peters

In This Week’s Newsletter:

  • Special Spotlight of the Week: Draft Proposal Packages (DPPs)
  • Four To Follow: Use Cases for DPPs
  • AI Corner: Empowering Our Team and Our Clients
  • Culture Corner: Proposal Perspectives with Katie Clatterbuck
  • Events Corner: Stay updated on industry events in the DMV area!

Announcement: Draft Proposal Packages

If you are reading this newsletter, you know the challenges we share as proposal professionals. We’ve all felt the pain when time and resource restrictions force you to work through the weekend or even, No Bid(!). We are all struck with the same feeling of panic when an unexpected RFP hits.

At Hinz Consulting, we understand the hurdles our clients face when it comes to proposal writing because we’ve been there. These challenges have long been a burden, especially for small businesses. But now, Hinz Consulting has a game-changing solution: our AI-Powered Draft Proposal Package (DPP).

What’s a DPP? Imagine a world where proposal writing is no longer a daunting, time-consuming task. Our AI-Powered Draft Proposal Package is here to make that a reality. This innovative solution is designed to transform the way you approach proposals, making the process faster, more efficient, and less stressful. Our AI-Powered Draft Proposal Package includes everything you need to create a compelling proposal:

  • Compliance Matrix: Helps ensure all requirements are met.
  • Proposal Outline: Provides a clear structure for your proposal.
  • Up to 20 Pages of Proposal Content: Professionally written and tailored to your needs.
  • First Concept Graphics: Helps visualize your proposal’s key points.
  • Professionally Formatted Template: Ready for submission.

And the best part? This comprehensive package is offered at a firm fixed price, making it an incredibly affordable solution for businesses of all sizes.

How does it work? Four simple steps to get you 80% done before you even start:

  1. Initial Scoping Call: We start with a consultation to understand your needs and objectives. This helps us tailor the process to your specific requirements.
  2. Material Collection: You provide the necessary materials, such as the RFP, past performance data, resumes, and marketing content. This ensures we have the information needed to build a strong proposal.
  3. Proposal Draft: Our team of bid and proposal experts analyzes the materials, creates an outline, compliance matrix, graphics, and 20 pages of draft content, leveraging AI to enhance efficiency and accuracy.
  4. Handoff Meeting with Gap Analysis: We deliver a pink team ready document and discuss any remaining gaps to give you a roadmap to compliance. Your team adds strengths, win themes, and SME input. This collaborative approach ensures the final proposal is polished and ready for submission.

Why choose a DPP? With our AI-Powered Draft Proposal Package, you can respond to bids without blowing budgets or sacrificing weekends. You can spend your time creating more compelling narratives or innovative solutions. You may decide to respond to even more RFPs to increase your chance of an award. That’s the power of innovative technology and expert proposal professionals – you get spend your time where it is most important. By choosing Hinz Consulting, you’re not just getting a service; you’re gaining a partner dedicated to your success.

Are you ready to transform your proposal process and, perhaps even, your life? Contact us today to hear more about how our DPPs can help you win more for less!

For more information or to get started, contact us today!

Contact Us

In place of our “Four to Follow” feature, we are highlighting 3 upcoming opportunities that are great use cases for our Draft Proposal Package. Whether it’s a quick turnaround, level of effort required, or multiple task orders, our DPP team has got you covered!

  1. Solutions for Intelligence Analysis (SIA) 3 Small Business On-Ramp:  An in-person Industry Day was held on November 5th. Slides from the event, along with an attendee list and a template for submitting questions or comments, are available on the Unclassified NRO Acquisition Resource Center (ARC) website. The DIA is planning to streamline the on-ramp process by reusing the original SIA 3 RFP but adapting it with a different evaluation approach to expedite awards due to the high interest from current SIA 3 subcontractors and new entrants. The streamlined evaluation will consist of several phases: a Qualification Phase that is pass/fail, followed by a Request for Information (RFI) phase in Q1 of 2025 where teams must submit their qualifications and corporate experience across the five Mission Task Areas to be eligible to move forward. Phase 1 will then involve evaluating qualifications, corporate experience, and past performance, with the top ten proposals advancing to Phase 2. Phase 2 will be a technical evaluation conducted through oral proposals based on questions and scenarios.
  2. Engineering Support for MSFC Offices, Departments and Directorates (ESMODD): The draft RFP was released on GSA eBuy under ID 80MSFC25Q0004. This contract, which is a single award Small Business Set-Aside Blanket Purchase Agreement (SBSA BPA), is estimated to be worth $24.5 million. The final RFP is expected to be released this month, with proposals due in December. The assigned NAICS code is 541715, so it’s important to monitor your eBuy feeds carefully. If you need support, please contact Hinz Consulting.
  3. Program Management and Various Support Services for PEO C41 PMW 160: The Navy Warfare Information System Command is planning to release a solicitation for a contract worth an estimated $100 million by the end of December 2024. This contract will be available through the SeaPort NxG contract vehicle. If you hold a SeaPort NxG contract, make sure to keep a close eye on your feeds for updates! This contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

Our client told us that we got them 80% of the way there before they even started work on the proposal!”

Katie Clatterbuck, DPP Project Lead at Hinz Consulting

Proposal Perspectives with Katie Clatterbuck

In this special edition of our newsletter, we sat down with Katie Clatterbuck, the project lead for Draft Proposal Packages (DPPs) at the Hinz AI Center of Excellence. Katie shared her insights on how the AI-Powered DPPs are revolutionizing proposal writing, benefiting both her professional life and the success of our clients.

Q: How do AI-Powered DPPs improve efficiency and save time?

Katie: Traditional proposal writing can be incredibly time-consuming, often taking up to 8 hours per page, especially when dealing with original data. With our AI-Powered Draft Proposal Package, what would typically take clients 16 hours can be completed in less than half the time. Clients tell me that this efficiency not only saves them time, but also reduces the stress and headache associated with proposal writing.

Q: What impact has this efficiency had on your work-life balance?

Katie: By reducing the time required to draft proposals, our package allows professionals to reclaim their personal time. Personally, it’s been lifesaving! I’m able to go out and spend time with my family now and hang out with my partner. This balance is crucial for maintaining productivity and well-being.

Q: How do DPPs provide a strategic advantage for clients?

Katie: DPPs are ideal for responding to RFIs and quick turnaround task orders, such as those on the GSA MAS contract vehicle. We help our clients meet tight deadlines without compromising on quality. The structured and efficient approach of DPPs gives our clients a significant edge in today’s competitive landscape.

Q: Can you elaborate on the quality and compliance aspects of DPPs?

Katie: The DPP process includes a compliant outline, compelling content, and a roadmap for submission. This helps minimize compliance gaps and enhances the overall quality of the proposal. By providing a structured draft with comments and recommendations, DPPs help overcome the “first sentence problem,” giving teams a strong starting point for their proposals. This allows them to focus on crafting compelling arguments and increasing their chances of winning awards.

Q: How does the AI-Powered DPP help clients handle more proposals simultaneously?

Katie: By using DPP, clients can handle more proposals simultaneously, further enhancing their competitive edge. The amount of time that I save also allows me to get so much more done behind the scenes for my clients. I can do many different projects now and just get more work done. Proposal managers can spend more time doing quality control from other writers, ensuring that the final product is top-notch.

Q: What makes Hinz Consulting’s approach to DPPs unique?

Katie: Our proposal experts are trained by some of the best in the industry. In fact, I completed the first Hinz Proposal Academy and apprenticed under Peter Hinz AND Len Miller. By leveraging fractional resources of seasoned proposal professionals like me, clients receive a comprehensive and compliant outline with compelling content – ready to be tailored to their specific needs. This combination of expertise and advanced AI technology sets us apart and ensures that each DPP is of the highest quality.

Contact Us

Empowering Our Team and Our Clients

Contact Josh: josh.thiel@hinzconsulting.com

At Hinz Consulting, we leverage the power of AI to transform our proposal writing process. Our AI Center of Excellence identifies the most effective ways to integrate AI, streamlining our operations and giving us a competitive edge. With AI, we can produce high-quality work in a fraction of the time it used to take. In fact, our Team Lead, Katie Clatterbuck, estimates that tasks that used to take her 16 hours can be completed in 4 – that’s an efficiency gain of 75%! Through our own subscriptions and partnerships, we can offer clients fractional access to advanced technologies that might otherwise be cost-prohibitive.

Hinz Consulting and our AI Center of Excellence (CoE) are at the forefront of AI integration in proposal processes. We are not only daily practitioners of this cutting-edge technology but also certified trainers who are able to combine our expertise in proposals with the latest AI advancements to give our clients an innovative solution.

Remember, the first time that the client sees your name should NOT be in the proposal! Check out these events online and in the DC Metro Area to network, learn, and be seen by your customers.

About Hinz Consulting

Hinz Consulting provides services across the full business development cycle:

  • Proposal Consulting
  • AI Services
  • Strategic Pricing
  • Training
  • Capture
  • Competitive Intelligence
  • BD Transformation Consulting
  • Process/Methodology Consulting
  • Tools and Templates
  • Production Services
  • Small Business
Volume 53

Volume 53

Posted on by Neal Peters

In This Week’s Newsletter:

  • Opportunity Spotlight of the Week: MSOFS 2.0
  • Four To Follow: Get the lowdown on four interesting pursuits!
  • AI Corner: AI Implementation
  • Culture Corner: Self-Care in Proposals – A Job Necessity
  • Events Corner: Stay updated on industry events in the DMV area!

Bid_Spotlight

Maritime Special Operations Forces (MSOFS) 2.0

Contact Len: len.miller@hinzconsulting.com

The SOCOM contracting office has released the final solicitation for the Maritime Special Operations Forces (MSOFS) 2.0 project, valued at approximately $399 million. This opportunity is a Small Business Set-Aside/Indefinite Delivery Indefinite Quantity (SBSA/IDIQ) recompete. Proposals are due by December 5 at 9 AM EST, with questions due by November 13 at 9 AM EST. Although there are currently four incumbents, it is expected that five awards will be made by the end of February 2025. For proposal support on this effort, be sure to contact Hinz Consulting!

Contact Us

Four to Follow:

  1. Marketplace for the Acquisition of Professional Services (MAPS): The AMC Contracting Office released an updated Sources Sought on November 5 and Offerors are to provide feedback to the CO NLT 5pm EST on November 22.  This update includes Draft Sections L and M and Comment forms for Offerors to use in providing feedback.  Also included with this update is the MAPS Scorecard.  Offerors will need to analyze their scoring against the criteria to earn the points needed to get an award.  The Army expects to make 100 awards in total, 20 per each domain and there will be small business reserves in the domains.  The virtual and in-person Industry Day is still on for November 8 starting at 0930am. Expect to find out more information on this critical Army procurement then!!
  2. HHS One Professional Services Solution (HOPSS):  HHS NIH issued an Industry Day Notice and a Sources Sought on November 1.  Responses are due NLT 12pm ET by November 26.  The Industry Day  is scheduled for November 19 from 2pm until 3:15pm ET…you must register by 12pm ET November 15.  This recompete is currently estimated at $3.6B and is expected to remain a SBSA/IDIQ contract vehicle.
  3. Air Force Agency for Modeling and Simulation (AFMS3): It is currently estimated that the recompete for this $970M Full and Open/Unrestricted, Agency – IDIQ could occur as early as mid December 2024, however no official acquisition timeline has been announced.  A draft RFP was released back in August 2024.  
  4. DHS Architecture Development and Platform Technical Services (ADaPTS 2.0:  The DHS issued an updated on November 4 to give industry an update on the department’s planning and strategy for the ADaPTS 2.0 requirement.  They are tentatively planning on releasing the RFQ in Q2FY2025 for this estimated $450M BPA.

Contact Us

AI Implementation

Contact Josh: josh.thiel@hinzconsulting.com

Implementing Generative AI (Gen AI) software for proposal operations in a company is often a complex and multi-phase process. It can take anywhere from several months to over a year, depending on various factors such as the scope of the project, the complexity of the data, and the cloud or on-premise deployments. The process typically involves several key stages:

  1. Assessment and Planning: This initial phase includes identifying specific use cases, defining objectives, and assessing the current infrastructure. This can take a few weeks to a couple of months.
  2. Data Preparation: Collecting, cleaning, and organizing the necessary data is crucial for training the AI models. Depending on the volume and complexity of the data, this phase can take several weeks to several months.
  3. Model Development and Training: Developing and fine-tuning the generative AI models to meet the specific needs of the proposal operations. This phase can take a few months, especially if significant customization is required.
  4. Integration and Testing: Integrating the AI software with existing systems and conducting thorough testing to ensure it works as intended. This can take a few months.
  5. Deployment and Training: Rolling out the software across the organization and training employees to use it effectively. This phase can also take several weeks to a few months.
  6. Monitoring and Optimization: Continuously monitoring the performance of the AI system and making necessary adjustments to improve its efficiency and effectiveness. This is an ongoing process.

The timeline can vary, but a well-planned and executed implementation significantly enhances the efficiency and effectiveness of proposal operations in a company. If you have any specific concerns, the AI Center of Excellence is ready to share our experience in technology selection and implementation.

Contact Us

Self-Care in Proposals: A job necessity

In the high-pressure world of proposal management, self-care often takes a backseat to tight deadlines and demanding workloads. However, it is crucial that we prioritize wellness to both mental and physical health, which in turn enhances productivity and job satisfaction.

Effective self-care strategies can include setting clear boundaries between work and personal life, taking regular breaks to avoid burnout, and engaging in activities that promote relaxation and well-being. For proposal managers, this might mean scheduling time for exercise, hobbies, or simply unwinding with family and friends. Additionally, fostering a supportive work environment where team members feel valued and heard can significantly reduce stress levels.

Remember, taking care of yourself is not just beneficial for you but also for your team and the quality of your work. By incorporating self-care into your daily routine, you can navigate the challenges of proposal management with greater resilience and effectiveness.

Contact Us

Remember, the first time that the client sees your name should NOT be in the proposal! Check out these events online and in the DC Metro Area to network, learn, and be seen by your customers.

About Hinz Consulting

Hinz Consulting provides services across the full business development cycle:

  • Proposal Consulting
  • AI Services
  • Strategic Pricing
  • Training
  • Capture
  • Competitive Intelligence
  • BD Transformation Consulting
  • Process/Methodology Consulting
  • Tools and Templates
  • Production Services
  • Small Business
Volume 52

Volume 52

Posted on by Neal Peters

In This Week’s Newsletter:

  • Opportunity Spotlight of the Week: FAA SAVES
  • Four To Follow: Get the lowdown on four interesting pursuits!
  • AI Corner: Fractional AI Case Study
  • Culture Corner: The Government is Open for [Small] Business
  • Events Corner: Stay updated on industry events in the DMV area!

Bid_Spotlight

FAA Strategic Sourcing for the Acquisition of Various Equipment and Supplies Program (SAVES)

Contact Len: len.miller@hinzconsulting.com

On October 28th, the Federal Aviation Administration (FAA) released the final solicitation for its Strategic Sourcing for the Acquisition of Various Equipment and Supplies (SAVES) program, focusing on IT hardware and Commercial-Off-The-Shelf (COTS) software. This significant procurement, estimated at $4.1 billion, will be awarded through both Small Business Set-Asides (SBSA) and Full & Open/Unrestricted competitions. Questions regarding the solicitation must be submitted by 5:00 PM CT on November 12, 2024, with proposals due by 5:00 PM ET on December 5, 2024. Contract awards are expected in January 2025, with performance beginning on February 1, 2025.

Contact Us

Four to Follow:

  1. Marketplace for the Acquisition of Professional Services (MAPS): If you missed the cut-off for registering for the in-person Industry Day at Aberdeen Proving Ground, MD (APG) on November 8th, you may still have a chance as the event is now a combined in-person and virtual event. To register, download the MAPS Industry Day Flyer from the SAM.gov MAPS webpage. This event will provide insights into the Army’s plans for MAPS, which merges the RS3 and ITES-3S programs with an estimated vehicle value of $50 billion. Multiple awards are planned across five domains: Technical Services, RDT&E Services, Management & Advisory Services, High-Level IT Services, and Low-Level IT Services. The draft RFP is expected in February/March 2025, but this timeline is subject to change.
  2. NASA SEWP VI: Hope you are following this roller coast ride from NASA! The Contracting Office released 1,399 responses to final RFP questions on October 15, followed by another 1,201 responses on October 28. An updated acquisition schedule is expected soon. The Industry Day on November 6 will be held at the College Park Marriott, MD, with both in-person and virtual attendance options. Proposals are due on December 18 at 12 PM EST, though this deadline might be extended to January 2025. Stay tuned for further updates as the schedule evolves!
  3. SIGINT for Gray EAGLE: The Army’s Product Manager Aerial Enhanced Radars, Optics, and Sensors (PdM AEROS) has issued a Sources Sought notice for the SIGINT for Gray EAGLE program. Responses are due by 4 PM ET on November 25 and must be unclassified and limited to 10 pages. This market research aims to identify firms capable of providing state-of-the-art SIGINT sensor capabilities for the MQ-1C Gray Eagle platform. While this notice does not guarantee a program, it could lead to one-on-one meetings with Army sponsors and potential demonstrations.
  4. New Modern Software Development (MSD) Multiple Award IDIQ: The Army Contracting Command at Aberdeen Proving Ground (ACC-APG) has issued a special notice regarding the Modern Software Development (MSD) Multiple Award IDIQ. The notice, released on October 29, updates industry on eight changes based on feedback to the draft RFP. The final RFP is still expected by the end of October, but this is subject to change. The Army aims to award approximately 20 contracts by February 2025 for this $10 billion MA/IDIQ. ACC-APG will host a Digital Contracting Capabilities Center of Excellence (DC3oE) event via MS Teams on November 7 from 1 to 2:30 PM ET. Register here!

Contact Us

Fractional AI Case Study

Contact Josh: josh.thiel@hinzconsulting.com

Hinz is on a mission to reduce costs and boost the competitiveness of small businesses by offering fractional access to our technology platforms and AI-savvy proposal team. This approach is revolutionizing efficiency for small businesses everywhere. Here’s a real case study to illustrate the point (company name changed):

GreenThumb, a small organic grocery store that faced significant challenges. The owner struggled with inventory management, leading to overstocking perishable items, waste, and financial loss.

Seeking innovative solutions, the owner implemented fractional AI technologies, specifically an AI-powered inventory management system. This system analyzed sales data, seasonal trends, and supplier schedules to optimize stock levels. It provided real-time alerts for low stock and predicted demand for perishable items, reducing waste by 30%.

Within six months, GreenThumb saw significant improvements. The optimized inventory management reduced waste and saved costs, while personalized customer interactions boosted loyalty and repeat purchases. By leveraging fractional AI, GreenThumb transformed its operations, achieving greater efficiency and profitability.

This case study’s 30% efficiency increase mirrors the impact we see with Gen AI on proposal volumes and win rates. AI-based inventory management was key to GreenThumb’s success. Let’s discover how technology can be a game-changer for your small business. Contact us at Hinz AI Center of Excellence.

Contact Us

The Government is Open for [Small] Business!

US Government agencies are making significant strides to stimulate innovation and growth through small business programs at the Federal level. With initiatives like the Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs, there are more opportunities than ever for small businesses to thrive. Recent industry events and conferences have all focused on small business development, highlighting the critical role these enterprises play in driving economic progress and innovation.

Amidst this supportive environment, our fixed price solutions are designed to help your business capitalize on these opportunities. Our Draft Proposal Packages (DPP) provide the expertise needed to craft compelling proposals, while our Pipeline Enablement service aligns your company capability with appropriate opportunities. Additionally, our Evaluation Score Upgrade ensures your business presents a polished and professional image, enhancing your chances of securing contracts.

The US Government wants to work with your small business and so does Hinz Consulting. Let us help you unlock new markets and achieve sustained growth. We are committed to providing the tools and support necessary to navigate the complexities of the current landscape, ensuring your business not only survives but thrives. We want to partner with you on this journey to success, making the most of the opportunities available today!

Contact Us

Remember, the first time that the client sees your name should NOT be in the proposal! Check out these events online and in the DC Metro Area to network, learn, and be seen by your customers.

About Hinz Consulting

Hinz Consulting provides services across the full business development cycle:

  • Proposal Consulting
  • AI Services
  • Strategic Pricing
  • Training
  • Capture
  • Competitive Intelligence
  • BD Transformation Consulting
  • Process/Methodology Consulting
  • Tools and Templates
  • Production Services
  • Small Business
Volume 51

Volume 51

Posted on by Neal Peters

In This Week’s Newsletter:

  • Opportunity Spotlight of the Week: MDA MIOES Update
  • Four To Follow: Get the lowdown on four interesting pursuits!
  • AI Corner: Using Fractional Resources
  • Culture Corner: Reclaim Your Time
  • Events Corner: Stay updated on industry events in the DMV area!

Bid_Spotlight

Missile Defense Agency IT Operations and Engineering Solutions (MIOES)

Contact Len: len.miller@hinzconsulting.com

The Missile Defense Agency (MDA) has announced a significant update for the IT Operations and Engineering Solutions (MIOES) contract, valued at an estimated $3.6 billion. This opportunity is set to be a single-award, full and open, unrestricted Agency-IDIQ contract. On October 21, MDA extended the deadline for one-on-one questions and discussion topics to 1 PM MST, October 25, 2024.

Currently, this procurement is in the Pre-RFP stage. Draft RFP responses are due by November 22, and one-on-one discussions are scheduled for October 30-31. The final RFP is anticipated to be released in early March 2025.

Contact Us

Four to Follow:

  1. TRADOC Operational Environment Support Services: The U.S. Army Training and Doctrine Command (TRADOC) is gearing up for the recompete of its Operational Environment Support Services contract, valued at an estimated $169M. The draft RFP is expected to be released in mid-November, with the final RFP expected to drop around December 9. This full and open, unrestricted effort may also be considered for a potential Small Business Set-Aside (SBSA). This might be one that upsets your holiday plans!
  2. Acquisition Support Services: The Department of Homeland Security (DHS) and Customs and Border Protection (CBP) are currently developing their acquisition strategy for the potential recompete of the Acquisition Support Services contract. A six-month option was exercised to extend the incumbent contract until March 29, 2025. The final RFP could be released as early as January 2025, aiming to award a new contract before the current estimated $5M Task Order expires. This federal procurement opportunity, valued at approximately $4.93 million, will be a Firm Fixed Price Task Order under the OASIS SB contract. Keep in mind that these details are preliminary and subject to change.
  3. ASCEND BPA Pool 1: The General Services Administration (GSA) is preparing to release the final solicitation for the ASCEND BPA Pool 1, a multiple-award Blanket Purchase Agreement (BPA) for Infrastructure as a Service (IaaS) and Platform as a Service (PaaS) cloud solutions. Comments and feedback on the final draft solicitation were due by October 18 and the final RFP is expected to be released no sooner than mid-January 2025.
  4. US Space Force/Space Operations Command PMO:The US Space Force’s Space Operations Command PMO released a Source Sought notice with the draft PWS on October 17, detailing the need for six FTE personnel to support various tasks at Buckley Space Force Base (BSFB). Responses to the Request for Information (RFI) are due by 5 PM MDT on October 31.

Contact Us

Using Fractional Resources

Contact Josh: josh.thiel@hinzconsulting.com

The concept of fractional resources in proposal management means using shared resources in roles and at points in the process where they provide the most impact. This approach allows organizations to tap into specialized skills and expertise on an as-needed basis, optimizing resource allocation and reducing costs. By leveraging fractional resources, companies can bring in the right talent at the right time, ensuring that each phase of the proposal process is handled by professionals with the specific skills required.

This not only enhances the quality of the proposals but also allows for greater flexibility in managing workloads and deadlines. Additionally, fractional resources can be scaled up or down based on project needs, providing a dynamic and adaptable workforce that can respond to changing requirements without the long-term commitment and expense of full-time hires. This flexibility is particularly valuable in the proposal management field, where the volume and complexity of work can vary significantly from one project to the next.

Contact Us

Reclaim Your Time

In the fast-paced world of proposal management, time is a precious commodity. The demands of crafting compelling proposals often leave teams bogged down by repetitive and cumbersome tasks. However, by embracing technology, you can reclaim valuable time and focus on what truly matters—creating winning proposals.

Efficiency and Accuracy – Automating routine tasks such as data entry, formatting, and compliance checks ensures that these processes are completed quickly and accurately. This not only reduces the risk of human error but also frees up your team to concentrate on strategic activities that require their expertise and creativity.

Enhanced Productivity – When mundane tasks are automated, your team can redirect their energy towards high-impact areas like developing innovative solutions, tailoring proposals to client needs, and refining your value proposition. This shift not only boosts productivity but also enhances the overall quality of your proposals.

Consistency and Standardization – Automation tools can help maintain consistency across all your proposals by standardizing templates, language, and formatting. This ensures that every proposal aligns with your brand and meets the required standards, making a strong and professional impression on potential clients.

Improved Collaboration – With automated systems in place, team members can collaborate more effectively. Real-time updates and centralized document management mean that everyone is on the same page, reducing miscommunication and streamlining the proposal development process.

Time Savings – Perhaps the most significant benefit of automation is the time it saves. By eliminating repetitive tasks, your team can work more efficiently and meet tight deadlines with ease. This reclaimed time can be invested in strategic planning, client engagement, and continuous improvement efforts.

Focus on Strategy – Automation allows your team to focus on the strategic aspects of proposal management. Instead of getting bogged down by administrative tasks, they can dedicate their time to understanding client needs, crafting persuasive narratives, and developing innovative solutions that set your proposals apart.

Scalability – As your business grows, the volume of proposals you need to manage will increase. Automation provides the scalability needed to handle this growth without compromising on quality or efficiency. It ensures that your team can manage a higher workload while maintaining the same level of excellence.

BTW – Hinz Consulting has mastered the art of using fractional resources and technology to get our clients to draft faster! Would you like to be 80% there before you even start? Ask us how we do it…

Contact Us

Remember, the first time that the client sees your name should NOT be in the proposal! Check out these events online and in the DC Metro Area to network, learn, and be seen by your customers.

About Hinz Consulting

Hinz Consulting provides services across the full business development cycle:

  • Proposal Consulting
  • AI Services
  • Strategic Pricing
  • Training
  • Capture
  • Competitive Intelligence
  • BD Transformation Consulting
  • Process/Methodology Consulting
  • Tools and Templates
  • Production Services
  • Small Business
Volume 50

Volume 50

Posted on by Neal Peters

In This Week’s Newsletter:

Hinz Sight was out and about at several conferences last week so that we can deliver a Super-Size Edition today with LOADS of insights! Scroll down to learn more about AUSA, the SAGES Summit, and MAC 2024!

  • Conference Recaps: AUSA, SAGES Summit, and MAC 2024
  • Opportunity Spotlight of the Week: NASA SEWP VI Update
  • Four To Follow: CMMC Briefing
  • AI Corner: Navigating Workforce Reductions
  • Culture Corner: Industry Day Insights
  • Events Corner: Upcoming industry events in the DMV

AUSA Annual Meeting & Exposition

The AUSA 2024 Annual Meeting was a juggernaut, drawing government leaders, military experts, and industry giants. Our focus was on the conference’s Small Business Summit, which offered a wealth of insights for those working in the defense sector.

Educational sessions covered essential topics such as navigating the procurement process, DCAA Accounting, and SBIRS/STTRS programs. A significant emphasis was placed on cybersecurity, with in-depth discussions on Project Linchpin and a new initiative called NCODE was announced. Matchmaking sessions provided crucial networking opportunities. Attendees were able to meet with representatives from government agencies, as well as prime contractors. Here are our key takeaways:

  • NCODE (Next-Gen Commercial Operations in Defended Enclaves): This pilot project aims to create a secure cloud environment for small businesses to process, store, and communicate sensitive data. Offering “cybersecurity as a service,” NCODE helps small businesses comply with the Cybersecurity Maturity Model Certification (CMMC) without incurring high costs. The $26 million pilot project will start in 2025, providing low- to no-cost options for small businesses to participate. More details are coming soon!
  • Project Linchpin: Led by Bharat Patel, this initiative focuses on securely integrating artificial intelligence (AI) into military operations at scale. It aims to decouple AI from software through a standards-based approach, build the necessary infrastructure for AI deployment, and develop an AI risk reduction framework to address ethical and security concerns. The project involves extensive collaboration with industry partners to develop AI capabilities tailored to the Army’s specific needs.
  • The US Army’s Commitment to Small Businesses: The Army places a strong emphasis on collaborating with small businesses to harness their innovative capabilities. The Office of Small Business Programs (OSBP) ensures these companies have the opportunity to compete for government contracts. Initiatives like the Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs encourage small businesses to engage in federal research and development with the potential for commercialization.

The AUSA 2024 Annual Meeting highlighted the Army’s dedication to modernization and its support for small businesses, making it an exciting time for innovation and collaboration in the defense sector.

MAC 2024

The Mid-Atlantic Conference (MAC) by the Association of Proposal Management Professionals National Capital Area (APMP-NCA) held on October 18, 2024, at The Westin Arlington, was a resounding success! This annual event is brought together professionals from proposal management, capture, and business development to share insights and best practices. This year’s keynote speaker was Danny Murawinski, a dynamic entrepreneur and digital marketing strategist, who captivated the audience with his innovative approach to growing organic digital audiences. As the Founder and CEO of Exit Built and the host of the “Just Be Humans” podcast, Danny’s session around our purpose in GovCon and digital branding was a highlight of the conference.

Another highlight was the “Masterclass with the Fellows” which featured NCA Chapter members with the APMP Fellow designation: Beth Wingate, Eric Gregory, Bob Lohfeld, Brenda Crist, and Betsy Blakney. This session provided attendees with invaluable insights from these seasoned professionals, who shared their extensive experience and knowledge in the proposal management field. The open session featured breakouts for each Fellow where they answered burning audience questions. An APMP Fellow is a prestigious title wared to individuals who have made significant contributions to the industry throughout their careers. This honor recognizes their dedication, expertise, and impact on the profession. There is no other place to get face time with legends like this. The word on the street is that this program will be back in 2025!

SAGES Summit

The Service Academies Global Entrepreneur Summit (SAGES) 2024 was a significant event organized by alumni from the five U.S. service academies: West Point Association of Graduates (AOG), the USAFA AOG, the USCGA Alumni Association, the USNA Alumni Association – Greater Washington Chapter, and the U.S. Merchant Marine Academy Alumni Foundation – Washington, D.C. Chapter. Held from October 15-17, the summit aimed to bring together service academy graduate entrepreneurs, business leaders, and investors from around the world to create new opportunities for partnership and collaboration. The theme for this year’s event was “Forging Futures: Leadership, Innovation, & Entrepreneurship.”

Keynote speakers delivered a series of impactful sessions that highlighted the intersection of leadership, innovation, and entrepreneurship. Ray Jefferson, founder of the Service Academies Global Summit, emphasized the importance of resilience and leadership, drawing from his extensive military and public service experience. Dr. Joni Johnson, a retired Army Colonel and medical doctor, focused on strategic leadership and empowerment, sharing insights on how leaders can inspire their teams. Ron Green from Mastercard discussed financial innovation and the transformative role of technology in the financial services industry. Chris Hale, Dawn Halfaker, and France Hoang all shared their journeys from military service to entrepreneurship. One of our favorite presenters, Haley McClain-Hill, founder of TORCH Warriorwear, spoke about empowering women through entrepreneurship, sharing her story of building a brand that supports and resonates with her target audience.

These sessions collectively provided attendees with valuable lessons and inspiration, making the summit a rich and educational experience. Don’t miss next year’s event!

Bid_Spotlight

NASA SEWP VI Update

Contact Len: len.miller@hinzconsulting.com

Last week, NASA released nearly 1,400 responses to questions from potential offerors in the first of multiple batches. Additional answers will be published in the coming weeks, with all responses expected by November 4. Registration is open for an Industry Day on November 6th to address the substantial changes in the final RFP. As of now, proposals are due NLT December 18, 2024, but continue to monitor sam.gov for updates.

Contact Us

Four to Follow:

  1. Border Enforcement Applications for Government Leading Edge IT (BEMSD BEAGLE): The Department of Homeland Security (DHS) Customs and Border Protection (CBP) Office of Information Technology (OIT) is gearing up for a significant recompete of the incumbent contract under the Border Enforcement Applications for Government Leading Edge IT (BEMSD BEAGLE) program. With an estimated contract value of $2 billion, this opportunity is currently in the Pre-RFP stage. Recently, CBP OIT issued a one-year sole source task order to the incumbent to allow time for thorough acquisition planning. The solicitation is expected to be released by the end of March 2025 (Q2 of GFY25), with an estimated award date in September 2025. This full and open competition will focus on IT services, including operational maintenance, systems development support, and technical support personnel for the Border Enforcement Management Systems Directorate.
  2. Integrated Personnel and Pay System Army Capability Support (IPPS-A): The Army is preparing to recompete the Integrated Personnel and Pay System Army Capability Support (IPPS-A) contract, with an estimated value of $1 billion. This effort is anticipated to remain a full and open/unrestricted competition with the solicitation expected in July 2025. Although this information is preliminary and subject to change, it represents a significant opportunity for IT service providers specializing in custom computer programming and systems design.
  3. ASCEND BPA Pools 2 and 3: The GSA Contracting Office is preparing for the release of solicitations for ASCEND BPA Pools 2 and 3, though specific dates have not yet been scheduled. An Industry Day is planned to address both BPA Pools, with details forthcoming. Interested offerors should keep an eye on the SAM.gov web pages for each (Pool 2 here and Pool 3 here) and the GSA Interact site for the latest updates. For inquiries, contact the Contracting Officer at cloudenterprisewide@gsa.gov, specifying either Pool 2 or Pool 3 in the subject line.
  4. SOF Global Services Delivery (SOF GSD): The recompete of the SOF CORE Support Services MA/IDIQ SBSA, now known as SOF Global Services Delivery (SOF GSD), is anticipated for release in the first quarter of GFY 25. However, according to SOCOM, this acquisition is still in the planning stages. This estimated $3.2 billion SBSA MA/IDIQ contract vehicle represents a significant opportunity. Be sure to monitor your business intelligence feeds for the latest updates on this procurement.**BREAKING NEWS: The Department of Defense Chief Information Officer (DoD CIO) just released a briefing that summarizes key points for the CMMC rule that is final as of October 15. Here’s a direct link to the presentation and the CMMC page of the DoD CIO website. Call Hinz Consulting if you need help or have questions about your Certification!

Contact Us

Contact Josh: josh.thiel@hinzconsulting.com

In today’s tough economic climate, many organizations are making the difficult decision to implement a Reduction in Force (RIF). Unfortunately, proposal teams are not exempt from these cuts. Despite having fewer resources, the workload remains unchanged or may even increase, which places immense pressure on the remaining team members to maintain productivity and meet deadlines.

A RIF often leaves proposal teams already feeling overwhelmed and stretched thin. This can lead to burnout, decreased morale, and ultimately, a decline in the quality of proposals submitted. If your organization faces this challenge, we have a solution to help bridge the gap and ensure that proposal teams continue to operate efficiently: the Hinz Draft Proposal Package (DPP).

Our DPP is designed to provide proposal teams create a high-quality draft in just a few days, allowing in-house teams to complete their sections, and prepare for reviews even faster. By leveraging this package, proposal teams can maintain their production targets despite a reduced workforce. While RIFs present significant challenges, they also offer an opportunity to rethink and optimize operations.

By using the Hinz Draft Proposal Package, organizations can ensure their proposal teams remain productive and resilient, even in the face of staffing reductions.

Contact Us

A Word about Industry Days

Industry Days and conferences with agency officials are designed to help navigate the complex process of doing business with the government. Everyone in GovCon knows that it’s complicated, cumbersome, and challenging. New rules and regulations or administrative changes only make it more frustrating. However, keep in mind that these events are NOT Town Hall meetings where citizens come to air their grievances. These are your clients and should be treated as such! If you think that the person on the stage won’t remember the way you spoke to them, you are flat out wrong.

  1. Use your manners – Pleases and thanks yous go a long way!
  2. Don’t air your dirty laundry – This is not the Complaints Department.
  3. Ask general questions – The speakers want to answer questions that are applicable to most audience members, not your specific problem that applies only to your company.
  4. Be nice – It should go without saying but judging from some of the people we heard at the microphone, it needs to be said quite loudly!

Contact Us

Remember, the first time that the client sees your name should NOT be in the proposal! Check out these events online and in the DC Metro Area to network, learn, and be seen by your customers.

About Hinz Consulting

Hinz Consulting provides services across the full business development cycle:

  • Proposal Consulting
  • AI Services
  • Strategic Pricing
  • Training
  • Capture
  • Competitive Intelligence
  • BD Transformation Consulting
  • Process/Methodology Consulting
  • Tools and Templates
  • Production Services
  • Small Business
Volume 49

Volume 49

Posted on by Neal Peters

In This Week’s Newsletter:

  • Opportunity Spotlight of the Week: ACC-APG New Modern Software Dev
  • Four To Follow: Get the lowdown on four interesting pursuits!
  • AI Corner: Best in Class for a Better Proposal
  • Culture Corner: Why attend AUSA?
  • Events Corner: Stay updated on industry events in the DMV area!

Bid_Spotlight

New Modern Software Development Multiple Award IDIQ

Contact Len: len.miller@hinzconsulting.com

The Army Contracting Command – Aberdeen Proving Ground (ACC-APG) is preparing a new Multiple Award Indefinite Delivery Indefinite Quantity (MA/IDIQ) contract for Modern Software Development to support software enablement efforts for various Army systems. This contract, which is expected to be released this month, is estimated at $10 billion over a 10-year period, anticipates up to 20 awards. A modification was recently released that announced a Virtual Industry Event at the DC3oE Unplugged Inaugural forum on November 7, which will include this opportunity.

Stay vigilant on your opportunity feeds for updates on this new requirement. For capture and proposal support, contact Hinz Consulting to enhance your chances of winning a spot on this key contract.

Contact Us

Four to Follow:

  1. CIO Commodities Store the Store (CIO-CS): The Department of Health and Human Services (HHS) plans to recompete the acquisition of computer equipment, software, and services across nine categories and multiple groups within each category. This estimated $25B GWAC/IDIQ contract, which includes 66 incumbent contracts set to expire in late April 2025, is expected to have its solicitation released in late November, with awards anticipated by late February 2025.
  2. USCG Business and Logistics Management Support Services (BL/MSS): The Department of Homeland Security (DHS) and the U.S. Coast Guard (USCG) Contracting Office plan to release the solicitation around December 4, 2025. This will be a BPA Call under FAR Part 8 or 13 Multiple Award BPA and will remain a Small Business Set-Aside (SBSA) acquisition. The estimated $500 million recompete is expected to result in five awards.  
  3. HHS National Administrative Support (NAS): The HHS tentatively plans to recompete the NAS effort, a critical support contract for administrative, logistics, and management support at the Centers for Medicare & Medicaid Services (CMS). The estimated $34M SBSA recompete is expected to remain in this competition type. The potential Request for Proposal (RFP) could be released as early as November 2024.
  4. VA Veteran/Family Member Programs Claims Processing Customer Service and Centralized Authorizations for Emergency Care Contract VC3 (VFMP CAEC): The incumbent contract, valued at $550M, was a single award for these services. A bridge contract with the incumbent, Signature Choice, LLC, has been put in place to ensure continuity of services during the follow-on Pre-Solicitation and Pre-Award phases from May 2024 to May 2025. Draft solicitation documents are estimated to be released in November 2024, with the final solicitation expected in January 2025.Stay tuned for more updates and opportunities in these critical areas.

Contact Us

Best in Class for a Better Proposal

Contact Josh: josh.thiel@hinzconsulting.com

Have you ever worked in an amazing team, in which everyone had a specialty?  When the expert skills come together in perfect sequence for oversized effect and outcome?  This same logic is how Hinz AI Center of Excellence applies technologies; we pair and sequence best in class technologies together for extraordinary results.

At the Hinz AI CoE, we began experimenting with select technologies employed at specific points in proposal development.  We noticed that generated content from Gen AI platforms always sounds a bit “robotic.” When we saw PerfectIT software at a conference, we instantly saw the application.  We found that custom company templates and styles built in PerfectIt allow the software to refine the generated content to a high degree. 

PerfectIt is ideal for “de-AI’ing” draft proposals.  Our AI CoE veteran Proposal Managers recommend:  1) use Gen AI to create a draft, 2) run PerfectIt over your AI generated drafts, 3) proposal experts write and refine the document to add empathy make it compelling and accurate, 4) run PerfectIt over the final version for an error free finish.

What can technology do in your proposal process? 

Contact Us

Why Attend AUSA 2024?

The Association of the United States Army’s Annual Meeting stands as North America’s premier land power exposition and professional development forum. Held October 14-16, this event aims to convey the Army’s message by showcasing the capabilities of various organizations and presenting a diverse array of industry products and services.

Throughout the event, AUSA offers insightful presentations on the State-of-the-Army, engaging panel discussions and seminars on critical military and national security topics, and valuable networking opportunities. Encompassing the entire Army community, this event serves as a primary communication platform to educate and inform government, academic, civic, and veteran leaders and advocates about Army priorities and current issues.

Will you be one of the thousands there? If so, reach out so we can meet up!

Contact Us

Remember, the first time that the client sees your name should NOT be in the proposal! Check out these events online and in the DC Metro Area to network, learn, and be seen by your customers.

About Hinz Consulting

Hinz Consulting provides services across the full business development cycle:

  • Proposal Consulting
  • AI Services
  • Strategic Pricing
  • Training
  • Capture
  • Competitive Intelligence
  • BD Transformation Consulting
  • Process/Methodology Consulting
  • Tools and Templates
  • Production Services
  • Small Business
Volume 48

Volume 48

Posted on by Neal Peters

In This Week’s Newsletter:

  • Opportunity Spotlight of the Week: MDA MIOES
  • Four To Follow: Get the lowdown on four interesting pursuits!
  • AI Corner: Navigate the Evolving Landscape – Tips for Short-Term AI Success
  • Culture Corner: Get your APMP Foundation Certification
  • Events Corner: Stay updated on industry events in the DMV area!

Bid_Spotlight

Missile Defense Agency (MDA) IT Operations & Engineering Solutions (MIOES)

Contact Len: len.miller@hinzconsulting.com

On September 27, the DoD’s Missile Defense Agency (MDA) provided updates on the MIOES program, announcing the cancellation of future MIOES Monthly Exchanges between MDA and Industry. The Virtual Industry Briefing is scheduled for October 15 via Teams, followed by in-person facility tours on October 29. Interested prime offerors ONLY must submit an email request to attend by 4 PM CST on October 16. Additionally, MDA plans to hold one-on-one discussions on October 30-31, with registration due by 4 PM on October 18. This estimated $3.6 billion recompete is expected to remain a single award, Full and Open/Unrestricted competition, with the final solicitation anticipated for late Q2 GFY2025. The release timeline should be discussed at the October 15 Virtual Industry Day. Stay vigilant on your opportunity feeds for updates on this recompete! For proposal support, contact Hinz Consulting to enhance your chance of winning this key contract.

Contact Us

Four to Follow:

Sure, here are the updates separated into a numbered list:

  1. VA – Design Build (DB) Services Western Region: The VA’s Contracting Office has announced that the solicitation for the highly anticipated $3 billion MA/IDIQ for Design Build (DB) Services in the Western Region is now expected to be released in Q4 GFY2025. This contract will seek expert DB providers for major and minor construction projects, as well as non-recurring maintenance (NRM) for the VA’s Western Region.
  2. VA – Design Build (DB) Services Eastern Region: Similarly, the VA’s Eastern Region is gearing up for its own $3 billion MA/IDIQ solicitation, also expected in Q4 GFY2025, targeting the same scope of work for major and minor construction and NRM.
  3. JPM CBRN Acquisition Support Services: The Army Contracting Office has issued an RFI for the JPM CBRN Acquisition Support Services under the JPEO CBRND Professional Services Umbrella Program. Responses are due by 5 PM ET on October 17. The office is seeking industry feedback on the feasibility of the timeline for proposal submissions and the level of interest in the upcoming Task Order Requests (TORs). The DoD plans to release the first four of ten TORs under the OASIS+ vehicle, with values ranging from $5 million to $40 million, around December 5, with a two-week response window.
  4. HCORE Support Professional Services: HHS’ Administration for Strategic Preparedness and Response (ASPR) released an RFI package on July 2 for the HCORE Support Professional Services recompete effort. Responses were submitted by July 10, and the solicitation for this estimated $65 million SBSA effort is expected to be released in Q1 GFY2025.

Stay tuned for more updates and opportunities in these critical areas.

Contact Us

Contact Josh: josh.thiel@hinzconsulting.com

The current times call for establishing a relationship with an AI platform, but not a long-term commitment just yet. Why suggest such an approach? The reason lies in the continuously evolving landscape of AI, particularly concerning the companies involved in the Generative AI (Gen AI) sphere for proposal software. These companies, mostly between their Series A and Series C funding rounds, are still determining the best application of their resources.

They grapple with decisions like focusing on high-quality Gen AI or proposal management software or continue to evolve the existing platform or build a new one from scratch based on lessons learned.  Many companies are now at the stage where they are expanding from their core competency, Gen AI or Proposal Management Software, to integrate the other capability. Strategic pivots and growth is not always easy and clients may experience the impact in system performance.  The fact remains that these companies are in a phase of rapid change, experimenting with different engineers, teams, and technologies at varying paces. The field is yet to fully mature.

In light of these conditions, when pursuing a Gen AI platform, consider seeking expert advice during your journey. Like a real estate agent who knows the markets, trends, and zoning, a Technology Selection Consultant can save you tens of thousands of dollars by expediting your selection, negotiating terms, and avoiding poor technology choices. You might consider opting for shorter-term contracts, perhaps for a year. As the team considers process adjustments, ensure they are platform-agnostic. You should be able to decommission the Gen AI solution as swiftly as you can commission it. Most Gen AI platforms are largely plug-and-play, while proposal management software is not. If you require the latter, expert support becomes even more critical because the technology will be far more difficult to transition out if needed.

Contact Us

Get your APMP Foundation Certificate

In the competitive GovCon industry, getting the Association of Proposal Management Professionals (APMP) Foundation Certificate can significantly enhance your career. This certification demonstrates your expertise in proposal management best practices, crucial for producing high-quality, compliant, and compelling proposals.

The certification process covers essential topics like proposal planning, development, and persuasive writing, directly improving your efficiency and effectiveness as a proposal manager. Additionally, it opens doors to new career opportunities, as many employers in the GovCon industry prefer or require APMP certification.

As a certified professional, you gain access to a global network of proposal management experts, providing valuable support, resources, and professional development opportunities. This network helps you stay current with industry trends and build relationships that can advance your career.

Finally, the APMP Foundation Certificate showcases your commitment to professional growth and continuous improvement, enhancing your reputation and credibility with colleagues, clients, and employers. Pursuing this certification is a strategic investment in your career in the GovCon industry.

Contact Us

Spooky Season is here, and events are picking up over the next few weeks. Remember, the first time that the client sees your name should NOT be in the proposal! Check out these events online and in the DC Metro Area to network, learn, and be seen by your customers.

About Hinz Consulting

Hinz Consulting provides services across the full business development cycle:

  • Proposal Consulting
  • AI Services
  • Strategic Pricing
  • Training
  • Capture
  • Competitive Intelligence
  • BD Transformation Consulting
  • Process/Methodology Consulting
  • Tools and Templates
  • Production Services
  • Small Business
Volume 47

Volume 47

Posted on by Neal Peters

In This Week’s Newsletter:

  • Opportunity Spotlight of the Week: DOC/NOAA PROTECH 2.0
  • Four To Follow: Get the lowdown on four interesting pursuits!
  • AI Corner: Gen AI – A Stealth Weapon System
  • Culture Corner: Small Business Event Recap
  • Events Corner: Stay updated on industry events in the DMV area!

Bid_Spotlight

PROFESSIONAL SCIENTIFIC AND TECHNICAL SERVICES PROGRAM (PROTECH 2.0)

Contact Len: len.miller@hinzconsulting.com

Professional Scientific and Technical Services Program 2 Weather Domain (PROTECH 2.0)

The Department of Commerce (DOC) and the National Oceanic and Atmospheric Administration (NOAA) are expected to release the final Request for Proposal (RFP) for the PROTECH 2.0 contract in late September or October. Since the draft RFP has been available since May, no Pre-solicitation is anticipated before the final RFP is issued.

This $8 billion Multiple Award (MA) Indefinite Delivery/Indefinite Quantity (IDIQ) contract is exclusively for Small Businesses, making it a significant Small Business Set-Aside (SBSA) opportunity. With 22 incumbent contracts set to expire in mid-January 2025, there are excellent chances to secure a spot on this contract vehicle. NOAA aims to stay on schedule with awards before the current contracts expire, barring any delays due to government funding issues.

Stay vigilant on your opportunity feeds for updates on this recompete. For proposal support, contact Hinz Consulting to enhance your chances of winning a spot on this critical contract vehicle

Contact Us

Four to Follow:

  1.  Passport Headquarters Program Support Services (PHPSS): The Department of State’s Bureau of Consular Affairs is planning to recompete its existing contract for onsite program and administrative support for the Passport HQ Office and four regional offices in early Q1 2025. This contract, estimated at $69 million, is currently under the Small Business Set-Aside (SBSA) program. The release date and status of the acquisition package are still unknown, but the previous award was made under the 8(a) program and may follow the same path.  
  2. Personnel and Pay Integration and Sustainment Contract: The Naval Information Warfare System Command issued the draft Solicitation in early August on the recompete for this estimated $416M Full & Open/Unrestricted IDIQ with a potential 8-year ordering period.  Q&A was also released via SAM.gov on 6 September.  Final Solicitation is estimated for release in early Q1 and contract award is projected by end of Q2 2025. 
  3. Executive Office for Immigration Review (EOIR) Language Services: DOJ appears to have a continuing need for on-site/telephonic language interpreter services, written translator services and CART/transcription/translation services.  An RFI was issued on 21 August and responses are due NLT 11pm ET, 23 September.  It is expected that the Solicitation for this estimated $400M recompete could be issued sometime in Q2 2025 to allow for proposal development/evaluation prior to the current contract expiration of end of August 2025.
  4. IT Sustainment Support (ITSS): Air Combat Command (ACC) is potentially planning a recompete of the incumbent contract in early Q1 GFY2025.  The incumbent contract is scheduled to expire on 31 March 2025 on this $21.5M contract.  Estimated solicitation release is sometime during Q1 of 2025. 

Contact Us

Annual Industry Benchmark Survey

Contact Josh: josh.thiel@hinzconsulting.com

AI has the power to create synergistic value for multiple companies, partnerships, and client relationships. It can enhance employee efficiency and improve overall operations. However, it’s crucial to recognize that AI is a stealth weapon. If your competitors adopt it before you do, they will gain a significant market advantage.  

Consider a proposal shop using traditional methods versus one leveraging generative AI. Currently, the best generative AI systems in the proposal industry are boosting productivity by 28%. This means your competitor can either bid on 28% more projects or enhance the quality of their existing bids, giving them a competitive edge with compelling content. They can also reduce proposal costs or streamline operations.  

If you’re a large proposal shop and haven’t yet integrated generative AI technology, you’re putting your team and company at risk. At Hinz, we understand these risks. Over the past year, we’ve integrated nine different technologies into our operations to enhance efficiency, stay competitive, and ensure our team of tech-savvy proposal practitioners is ready to give you an edge.  

By augmenting your operations with our expertise, we help you stay ahead in the competitive landscape. 

Contact Us

AFCEA Small Business Breakfast Recap

Panel Discussion: “How to Grow and Strategize Your Business through Joint Ventures:

At the recent AFCEA NOVA Small Business Breakfast in Reston, VA, a panel of industry professionals met to discuss the benefits of small business joint ventures (JVs) and the Mentor-Protégé Program (MPP). The event highlighted the importance of these partnerships in fostering growth and strategic development for small businesses. The large audience was treated to engaging panel members Perry Kessler, CFO at Metric5, Jomar Ronquillo, President of BLN24, and Stephanie Wilson, Partner and Director of Government Contracts at Berenzweig Leonard LLP.  

The discussion kicked off with a key point by Stephanie who emphasized that “a Mentor-Protégé does not equal a JV,” underscoring the distinct nature of these relationships. Joint ventures involve two small businesses collaborating within the same NAICS code, sharing work and reporting responsibilities. The MPP relationship must be approved by the SBA and is much more restrictive with annual reporting and formal obligations to meet. 

In the Mentor-Protégé Program small businesses are allowed to partner with larger ones under specific government requirements. Mentors are expected to support their protégés with business pipelines, proposal submissions, administrative and financial tasks, and compliance. This relationship, which lasts six years and is limited to two mentors in a lifetime, offers significant benefits to small businesses. Stephanie likened these partnerships to a marriage, stating, “It’s a marriage and you’re there for six years.” 

According to the panel of experts, successful partnerships: 

  • Are built on solid relationships,  
  • Share a mutual understanding, and  
  • Have advocates within both organizations.  

The event also addressed proposal considerations, noting that both types of relationships can cause confusing language to evaluators. Writers must find a balance between clearly explaining who each company is as well as who they are together to convey that they are a team, especially if there is an orals component. It is also crucial to clearly define roles for each deal, as they should change over time as the small business matures. In fact, Perry Kessler drove that point home by saying that protegees should “act like a mentor as soon as [they] can.”  

Contact Us

Speaking of great events, here’s a few more for you coming up in the next few weeks. Remember, the first time that the client sees your name should NOT be in the proposal! Check out these events online and in the DC Metro Area to network, learn, and be seen by your customers.

About Hinz Consulting

Hinz Consulting provides services across the full business development cycle:

  • Proposal Consulting
  • AI Services
  • Strategic Pricing
  • Training
  • Capture
  • Competitive Intelligence
  • BD Transformation Consulting
  • Process/Methodology Consulting
  • Tools and Templates
  • Production Services
  • Small Business
Volume 46

Volume 46

Posted on by Neal Peters

In This Week’s Newsletter:

  • Opportunity Spotlight of the Week: Department of State – GLOBAL ADVISORY
  • Four To Follow: Get the lowdown on four interesting pursuits!
  • AI Corner: Annual Industry Benchmark Survey
  • Culture Corner: Proposal Perspective with Ashley Floro, CEO Proptimal Solutions
  • Events Corner: Stay updated on industry events in the DMV area!

Bid_Spotlight

Department of State – GLOBAL ADVISORY

Contact Len: len.miller@hinzconsulting.com

DoS – GLOBAL ADVISORY

The U.S. Department of State’s Bureau of African Affairs is gearing up for a significant procurement opportunity valued at $750 million. The “GLOBAL ADVISORY” contract, currently in the Pre-RFP stage, is set to be recompeted in Q1 of GFY2025. The solicitation is expected in November 2024, with awards anticipated by March 2025. This contract will feature both Small Business Set-Aside (SBSA) and Full & Open/Unrestricted awards, providing ample opportunities for diverse businesses to participate.

The scope of work involves providing international advisory services outside the Continental United States (OCONUS), specifically in sub-Saharan Africa. The primary objectives include advancing peace and security goals, enhancing security sector governance in partner nations, and promoting U.S. national security and foreign policy objectives. This initiative underscores the U.S. commitment to fostering stability and security in the region.

For those interested in capturing this opportunity, Hinz Consulting is available to support your capture and proposal efforts! This is a chance to contribute to significant international efforts and align with U.S. strategic interests in sub-Saharan Africa.

Contact Us

Four to Follow:

  1. USSOCOM Intelligence Support Services Joint III (ISSJ-III): The recompete of the significant SDVOSB IDIQ contract is valued at an estimated $720 million. The Contracting Officer recently issued modifications, indicating that the solicitation should be released during the week of September 23, 2024. Additionally, instructions on accessing controlled documents in SAM.gov were provided. Award is expected on April 29, 2025. The competition should remain a SDVOSB set-aside, offering a unique chance for eligible businesses to participate.
  2. Screening Partnership Program IDIQ (SPP): In July, DHS and TSA released documentation from their Industry Day, outlining key acquisition milestones for this estimated $5.5 billion MA/IDIQ contract. This 10-year contract will involve security screening services at airports nationwide, including screening persons, baggage, and travel documents, executing security programs, training, maintaining screening equipment, and workforce management. Competition type is Full and Open/Unrestricted, with a Small Business Set-Aside. The anticipated start date for the contract is September 1, 2025. Expected milestones are as follows: Oct 15: SAM.gov Solicitation Notice; Nov 1: Solicitation Release; Dec 15: Proposals Due.
  3. WHCA Service Desk Support for the Presidential IT Community (PTIC): DISA) is evaluating the continued need for the WHCA Service Desk Support for the Presidential IT Community (PTIC), currently provided by General Dynamics One Source LLC under a $34.2 million task order within the ENCORE III IDIQ. With the existing contract set to expire in May 2025, a recompete solicitation is anticipated by the end of Q1 GFY2025, with an award expected by the end of Q4 GFY2025. There is also speculation about a potential extension to the current contract to ensure uninterrupted support for the Presidential IT Community.
  4. Maritime Special Operations Forces Support Services (MSOFS 2.0): USSOCOM recently released two updates, providing the Pre-Solicitation conference slides and attendee list for the MSOFS 2.0 contract. This follows the draft Solicitation released on August 15. The Solicitation for this estimated $399 million Multiple Award Indefinite Delivery Indefinite Quantity (MA/IDIQ) contract is anticipated around November 1.For those interested in competing for this contract, it is crucial to note that the selection will follow a Highest Technically Rated Offeror approach, using a Self-Scoring Matrix. Hinz Consulting has expertise in this area and is available to provide support on the process!

Contact Us

QorusDocs Annual Industry Benchmark Survey

Contact Josh: josh.thiel@hinzconsulting.com

Teams are stronger than individuals! That’s why Hinz has partnered with QorusDocs for their 9th Annual State of the Industry Benchmark Survey.

As Proposal Professionals, we can’t expect technology companies to intuitively understand our needs, what works, what doesn’t, and our pain points. Hinz supports this survey because we believe Proposal Professionals like us need a voice.

Your input is crucial! By participating in the survey, your feedback will contribute to an annual report featuring macro data insights. Additionally, QorusDocs will host a webinar where they will discuss the survey results and answer your questions.

Your thoughts are needed on the 9th annual QorusDocs State of the Industry Benchmark Survey. Please take just 5 minutes to share your thoughts!

Contact Us

Proposal Perspectives

Why Am I Passionate About Proposals?

Ashley Floro, CEO of Proptimal Solutions, was recently asked that question and here’s how she so eloquently replied:

I’ve always been a competitive person. Not only in the sense that I like to win, but in the sense that I always like to work to be better. When I was younger, I was a competitive gymnast. As a gymnast—perfection—that perfect score—is rare. Proposals are similar—you’ll likely never submit a perfect proposal. You’ll almost always find something you wish you had done differently, something you wish you could go back and enhance. But you can’t beat yourself up over those things—you can’t change the past. However, you can control what you do in the future. What you absolutely can—and should do—is try to strengthen those aspects of your proposals moving forward, whenever possible.

This is precisely why I am passionate about proposals. I get to work on new challenges all the time. I get to support small, medium, and large businesses in their pursuit of impactful work ranging from energy savings performance contracts, to nuclear missions support, to passport processing, and more. I get to apply a variety of skillsets—both soft and hard—to help teams develop winning proposals. And I have the opportunity to share best practices across dynamic teams. Not one day is the same, and for me, that’s what makes proposals such an exciting and engaging career.

-Ashley Floro, CEO at Proptimal Solutions

You can catch Ashley on LinkedIn at the upcoming NCA Chapter of APMP’s webinar on September 25th. She will join our friends Shanitra Davis-Howard, Anatalia Macik, Xander Brown, and Victoria Lord for a lively discussion.

Contact Us

Speaking of great events, here’s a few more for you coming up in the next few weeks. Remember, the first time that the client sees your name should NOT be in the proposal! Check out these events online and in the DC Metro Area to network, learn, and be seen by your customers.

About Hinz Consulting

Hinz Consulting provides services across the full business development cycle:

  • Proposal Consulting
  • AI Services
  • Strategic Pricing
  • Training
  • Capture
  • Competitive Intelligence
  • BD Transformation Consulting
  • Process/Methodology Consulting
  • Tools and Templates
  • Production Services
  • Small Business