In This Week’s Newsletter:
- Special Spotlight of the Week: Draft Proposal Packages (DPPs)
- Four To Follow: Use Cases for DPPs
- AI Corner: Empowering Our Team and Our Clients
- Culture Corner: Proposal Perspectives with Katie Clatterbuck
- Events Corner: Stay updated on industry events in the DMV area!
Announcement: Draft Proposal Packages
If you are reading this newsletter, you know the challenges we share as proposal professionals. We’ve all felt the pain when time and resource restrictions force you to work through the weekend or even, No Bid(!). We are all struck with the same feeling of panic when an unexpected RFP hits.
At Hinz Consulting, we understand the hurdles our clients face when it comes to proposal writing because we’ve been there. These challenges have long been a burden, especially for small businesses. But now, Hinz Consulting has a game-changing solution: our AI-Powered Draft Proposal Package (DPP).
What’s a DPP? Imagine a world where proposal writing is no longer a daunting, time-consuming task. Our AI-Powered Draft Proposal Package is here to make that a reality. This innovative solution is designed to transform the way you approach proposals, making the process faster, more efficient, and less stressful. Our AI-Powered Draft Proposal Package includes everything you need to create a compelling proposal:
- Compliance Matrix: Helps ensure all requirements are met.
- Proposal Outline: Provides a clear structure for your proposal.
- Up to 20 Pages of Proposal Content: Professionally written and tailored to your needs.
- First Concept Graphics: Helps visualize your proposal’s key points.
- Professionally Formatted Template: Ready for submission.
And the best part? This comprehensive package is offered at a firm fixed price, making it an incredibly affordable solution for businesses of all sizes.
How does it work? Four simple steps to get you 80% done before you even start:
- Initial Scoping Call: We start with a consultation to understand your needs and objectives. This helps us tailor the process to your specific requirements.
- Material Collection: You provide the necessary materials, such as the RFP, past performance data, resumes, and marketing content. This ensures we have the information needed to build a strong proposal.
- Proposal Draft: Our team of bid and proposal experts analyzes the materials, creates an outline, compliance matrix, graphics, and 20 pages of draft content, leveraging AI to enhance efficiency and accuracy.
- Handoff Meeting with Gap Analysis: We deliver a pink team ready document and discuss any remaining gaps to give you a roadmap to compliance. Your team adds strengths, win themes, and SME input. This collaborative approach ensures the final proposal is polished and ready for submission.
Why choose a DPP? With our AI-Powered Draft Proposal Package, you can respond to bids without blowing budgets or sacrificing weekends. You can spend your time creating more compelling narratives or innovative solutions. You may decide to respond to even more RFPs to increase your chance of an award. That’s the power of innovative technology and expert proposal professionals – you get spend your time where it is most important. By choosing Hinz Consulting, you’re not just getting a service; you’re gaining a partner dedicated to your success.
Are you ready to transform your proposal process and, perhaps even, your life? Contact us today to hear more about how our DPPs can help you win more for less!
For more information or to get started, contact us today!
In place of our “Four to Follow” feature, we are highlighting 3 upcoming opportunities that are great use cases for our Draft Proposal Package. Whether it’s a quick turnaround, level of effort required, or multiple task orders, our DPP team has got you covered!
- Solutions for Intelligence Analysis (SIA) 3 Small Business On-Ramp: An in-person Industry Day was held on November 5th. Slides from the event, along with an attendee list and a template for submitting questions or comments, are available on the Unclassified NRO Acquisition Resource Center (ARC) website. The DIA is planning to streamline the on-ramp process by reusing the original SIA 3 RFP but adapting it with a different evaluation approach to expedite awards due to the high interest from current SIA 3 subcontractors and new entrants. The streamlined evaluation will consist of several phases: a Qualification Phase that is pass/fail, followed by a Request for Information (RFI) phase in Q1 of 2025 where teams must submit their qualifications and corporate experience across the five Mission Task Areas to be eligible to move forward. Phase 1 will then involve evaluating qualifications, corporate experience, and past performance, with the top ten proposals advancing to Phase 2. Phase 2 will be a technical evaluation conducted through oral proposals based on questions and scenarios.
- Engineering Support for MSFC Offices, Departments and Directorates (ESMODD): The draft RFP was released on GSA eBuy under ID 80MSFC25Q0004. This contract, which is a single award Small Business Set-Aside Blanket Purchase Agreement (SBSA BPA), is estimated to be worth $24.5 million. The final RFP is expected to be released this month, with proposals due in December. The assigned NAICS code is 541715, so it’s important to monitor your eBuy feeds carefully. If you need support, please contact Hinz Consulting.
- Program Management and Various Support Services for PEO C41 PMW 160: The Navy Warfare Information System Command is planning to release a solicitation for a contract worth an estimated $100 million by the end of December 2024. This contract will be available through the SeaPort NxG contract vehicle. If you hold a SeaPort NxG contract, make sure to keep a close eye on your feeds for updates! This contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).
Our client told us that we got them 80% of the way there before they even started work on the proposal!”
Katie Clatterbuck, DPP Project Lead at Hinz Consulting
Proposal Perspectives with Katie Clatterbuck
In this special edition of our newsletter, we sat down with Katie Clatterbuck, the project lead for Draft Proposal Packages (DPPs) at the Hinz AI Center of Excellence. Katie shared her insights on how the AI-Powered DPPs are revolutionizing proposal writing, benefiting both her professional life and the success of our clients.
Q: How do AI-Powered DPPs improve efficiency and save time?
Katie: Traditional proposal writing can be incredibly time-consuming, often taking up to 8 hours per page, especially when dealing with original data. With our AI-Powered Draft Proposal Package, what would typically take clients 16 hours can be completed in less than half the time. Clients tell me that this efficiency not only saves them time, but also reduces the stress and headache associated with proposal writing.
Q: What impact has this efficiency had on your work-life balance?
Katie: By reducing the time required to draft proposals, our package allows professionals to reclaim their personal time. Personally, it’s been lifesaving! I’m able to go out and spend time with my family now and hang out with my partner. This balance is crucial for maintaining productivity and well-being.
Q: How do DPPs provide a strategic advantage for clients?
Katie: DPPs are ideal for responding to RFIs and quick turnaround task orders, such as those on the GSA MAS contract vehicle. We help our clients meet tight deadlines without compromising on quality. The structured and efficient approach of DPPs gives our clients a significant edge in today’s competitive landscape.
Q: Can you elaborate on the quality and compliance aspects of DPPs?
Katie: The DPP process includes a compliant outline, compelling content, and a roadmap for submission. This helps minimize compliance gaps and enhances the overall quality of the proposal. By providing a structured draft with comments and recommendations, DPPs help overcome the “first sentence problem,” giving teams a strong starting point for their proposals. This allows them to focus on crafting compelling arguments and increasing their chances of winning awards.
Q: How does the AI-Powered DPP help clients handle more proposals simultaneously?
Katie: By using DPP, clients can handle more proposals simultaneously, further enhancing their competitive edge. The amount of time that I save also allows me to get so much more done behind the scenes for my clients. I can do many different projects now and just get more work done. Proposal managers can spend more time doing quality control from other writers, ensuring that the final product is top-notch.
Q: What makes Hinz Consulting’s approach to DPPs unique?
Katie: Our proposal experts are trained by some of the best in the industry. In fact, I completed the first Hinz Proposal Academy and apprenticed under Peter Hinz AND Len Miller. By leveraging fractional resources of seasoned proposal professionals like me, clients receive a comprehensive and compliant outline with compelling content – ready to be tailored to their specific needs. This combination of expertise and advanced AI technology sets us apart and ensures that each DPP is of the highest quality.
Empowering Our Team and Our Clients
Contact Josh: josh.thiel@hinzconsulting.com
At Hinz Consulting, we leverage the power of AI to transform our proposal writing process. Our AI Center of Excellence identifies the most effective ways to integrate AI, streamlining our operations and giving us a competitive edge. With AI, we can produce high-quality work in a fraction of the time it used to take. In fact, our Team Lead, Katie Clatterbuck, estimates that tasks that used to take her 16 hours can be completed in 4 – that’s an efficiency gain of 75%! Through our own subscriptions and partnerships, we can offer clients fractional access to advanced technologies that might otherwise be cost-prohibitive.
Hinz Consulting and our AI Center of Excellence (CoE) are at the forefront of AI integration in proposal processes. We are not only daily practitioners of this cutting-edge technology but also certified trainers who are able to combine our expertise in proposals with the latest AI advancements to give our clients an innovative solution.
Remember, the first time that the client sees your name should NOT be in the proposal! Check out these events online and in the DC Metro Area to network, learn, and be seen by your customers.
- Nov. 19: GSA Native American Industry Day in Washington, DC
- Nov. 20: SAME Small Business Conference in New Orleans, LA
- Nov. 21: AFCEA Energy, Infrastructure, & Environment Summit in DC
- Dec. 4-5: Space Resiliency Summit at National Harbor, MD
- Dec. 5: APMP-NCA’s Fireside Chat with Eric Gregory in Fairfax, VA
- Dec. 11: GovExec’s Future of Federal IT in Washington, DC
- Dec. 12: AFCEA DC Winter Gala in Washington, DC
- Dec. 13: AFCEA NOVA Air Forces IT Day in Arlington, VA
About Hinz Consulting
Hinz Consulting provides services across the full business development cycle:
