Hinz Consulting had 8 Personnel that Supported this Project: Proposal Manager; Staffing Lead/Writer; Transition Lead/Writer and Risk Lead/Writer; Training Lead/Writer; Logistics Lead/Writer and Management Lead/Writer; Coordinator/Writer; Desk Top Publisher; Graphics Designer
Approximate Bid Value: $250-300M
Approximate bid size (# pages): 75 Page Limit Technical and Management
Overview:
The bid is for staffing, training, logistics, and provisioning of static guard services and canine services at BDSC, support center to U.S. Embassy Compound in Iraq. Complex staffing project involves using the right mix of U.S. personnel, and approved local national (Iraqi) personnel, and third-country national (TCN) personnel.
With another similar bid in development, the Client directed the development of dual fire-walled proposals. These consist of two complete teams (cross mix of consultant resources) to develop separate proposal responses to highly similar requirements, for directly related procurements (BDSC and BEC) with the same end customer and evaluation team. The challenge was to comply and encourage individual team creativity and development, while efficiently leveraging the same in-house SME resource pool and corporate resources.
We arranged joint SME interviewing sessions, follow-up loops, and content sharing schema while maintaining the desired firewall for proposal development purposes. We also implemented baseline review “truths” such as corporate procedures and processes ensuring that elements common to both proposals, and evaluated by the same evaluators, would maintain consistency across the proposals.
The team saved considerable time and effort of the project team SMEs and corporate resources (training, risk, recruiting) by bundling the interview activities and sharing SME content across proposal teams without sharing independently developed content. We minimized the already high frustration levels of the project teams based on extensive workloads (“day-jobs” and proposal effort).
The team received numerous verbal commendations for effort from the SVP of Business Development and the Director of Business Development. After completion, the team was selected to manage the next major client must-win opportunity.
